Create, rename, copy, move and delete files and folders
Know file extensions
Organize files like a pro
Time needed: about 2 to 3 hours (1 hr theory, 1 hr practical, 30 min questions)
PART A: THEORY
1. The Desktop
The desktop is the main screen you see after logging in. It contains:
Icons: small pictures that represent programs, files or folders.
Wallpaper: the background picture.
Taskbar: the bar at the bottom.
Start button: opens the Start menu with apps and settings.
System tray: right side, shows clock, volume, Wi-Fi and battery.
2. The Taskbar
Shows running programs. You can pin favourite apps (right-click, Pin to taskbar) for quick access. Click an icon to open or switch windows.
3. Parts of a window
Part
Purpose
Title bar
Shows name of the program/file
Minimize (-)
Hides window to the taskbar
Maximize (square)
Makes the window full screen
Close (X)
Closes the program
Menu / Ribbon
Commands
Scroll bar
Moves content
Status bar
Extra information
4. What are files and folders?
A file is a collection of data saved with a name, such as a photo or a document. A folder (directory) is a container that holds files and other folders, just like a physical folder holds papers. Folders inside folders are called sub-folders.
File extensions
The letters after the dot show the file type.
Extension
Type
Opens with
.txt
Plain text
Notepad
.docx
Word document
MS Word
.xlsx
Excel sheet
MS Excel
.pptx
Presentation
PowerPoint
.pdf
Portable document
PDF reader/browser
.jpg / .png
Images
Photos, Paint
.mp3 / .mp4
Audio / Video
Media player
.zip
Compressed folder
File Explorer, WinRAR
.exe
Program
Runs directly
Never open unknown .exe files from emails or chats. They can contain viruses.
5. File operations
Operation
How to do it
New folder
Right-click, New, Folder (or Ctrl+Shift+N)
Rename
Select, press F2, type name, Enter
Copy
Ctrl+C, go to place, Ctrl+V (original stays)
Move
Ctrl+X, go to place, Ctrl+V (original disappears)
Delete
Select, press Delete (goes to Recycle Bin)
Permanent delete
Shift+Delete (cannot be recovered easily)
Select many
Ctrl+click for separate, Shift+click for a range
Search
Type name in the search box of File Explorer
6. Good file naming and organizing
Use clear names: Resume_Ravi_2026.docx not new1 final final.docx.
Avoid symbols such as / \ : * ? " < > | in names.
Make main folders: Documents, Pictures, Study, Projects, Work.
Put each topic in its own sub-folder.
Delete duplicates every month.
Keep a backup on a pen drive or cloud.
Example folder structure: Computer Course / Month1 / Day1 ; Day2 ; Day3 Computer Course / Month1 / Practice
PART B: PRACTICAL
Do every task on a real computer. Doing is the only way to learn.
Task 1: Right-click the desktop, choose Personalize and change the wallpaper. Then pin Calculator and Notepad to the taskbar.
Task 2: In Documents create the folder structure: Computer Course then Month1 and inside it Day1 to Day5.
Task 3: Create a Notepad file named about_me.txt with 5 lines about yourself. Save it in Day5.
Task 4: Copy about_me.txt to Day4, rename the copy to about_me_copy.txt, then move it to Month1. Delete it and restore it from the Recycle Bin.
Task 5: Turn on File name extensions: File Explorer, View, Show, File name extensions. List the extensions of 10 files on your PC.
Task 6: Select 5 files with Ctrl+click and then a range with Shift+click. Check the status bar for the count.
PART C: QUESTIONS
Multiple choice (click an answer)
Q1. Which button hides a window to the taskbar?
Answer: Minimize.
Q2. F2 key is used to?
Answer: F2 renames.
Q3. Which extension is a Word document?
Answer: .docx.
Q4. Moving a file uses?
Answer: Cut and paste moves.
Q5. Deleted files first go to?
Answer: Recycle Bin.
Q6. Which is a container for files?
Answer: A folder.
Short and long questions (write in your notebook)
Explain the parts of the desktop.
Differentiate between file and folder.
What are file extensions? Give 6 examples.
Explain how to copy, move, rename and delete a file.
What is the difference between Delete and Shift+Delete?
Write five rules for naming and organizing files.
Summary
Desktop, taskbar, creating, renaming and organizing files. Revise today's headings, redo any task you found hard, and then mark the day complete.